Our client, a leading group of companies within the healthcare and catering industry, is seeking to recruit a full-time, on-premises Cost Controller to join its finance and administration team.
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Finance / Accounting
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full-time
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Healthcare & Catering
Our client, a leading group of companies within the healthcare and catering industry, is seeking to recruit a full-time, on-premises Cost Controller to join its finance and administration team.
Duties and Responsibilities:
- Regularly compiling data and reports pertaining to cost of materials and cost of payroll within the group companies.
- Communicating with the various operations teams to ensure a timely, complete availability of data as well as querying of any anomalies.
- Review and finalise monthly payroll computations.
- Assist in preparation of monthly management accounts through standard reports, journal entries and inter-company recharges.
- Preparation of ad-hoc reports that may be requested by management and the investigation of cost variances against budgets.
- Liaising with auditors for annual financial audit.
- Assisting with compliance and statutory filings and submissions, including FSS, VAT and NSO.
- Other one-off tasks that may be assigned from time to time in relation to the finance function.
Qualifications & Competencies:
- An advanced level standard of education in Accounts or Advanced Diploma in Accounting.
- Good working knowledge of payroll principles.
- Proficiency with use of excel and use of formulae within it.
- Meticulous in analysing data and producing reports.
- Ideally having experience with inventory, payroll and time and attendance systems.
- Highly organised and able to commit to and respect deadlines.
- Team player and possess excellent communication skills.
Front of House Customer Care/Receptionist
Pne of our clients is looking for a front of house customer care/receptionist to join their team.
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Front of House Customer Care
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full-time
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Healthcare
As a Receptionist, you will provide exceptional customer service, handle patient payments and invoicing, maintain accurate records, and assist with various departmental tasks as needed.
Responsibilities
- Greeting all clients, their families, visitors and service providers in a friendly and professional manner at all times.
- Being familiar with all charges and being responsible for patient invoicing, payments and disbursement.
- Receiving payments for miscellaneous services and other associated billings.
- Ensuring cash float is reconciled on completion of each shift.
- Accurately registering all clients on the company's information system accurately registered and in a timely manner.
- Answering and screening all incoming telephone calls and actioning or re-directing appropriately.
- Maintaining and recording/logging patient notifications and messages in an organised manner, for future handover, as appropriate.
- Carrying out other departmental duties at a high standard when requested by the Head of Department or by the Company, from time to time.
- Thanking clients and asking whether they are satisfied with the services received.
Qualifications
- Multi-tasking.
- Excellent telephone manner and communication skills, both interdepartmental and intra departmental.
- Able to prioritise.
- Time management skills.
- Excellent organisation skills.
- Sharp eye for and attention to detail.
- Be professional at all times.
- Able to work under pressure.
- Proficient in the use of Microsoft processes.
Human Resources Administrator
Peeple HR is looking for a competent Human Resources Administrator to perform various administrative and clerical tasks to support the company’s HR Services and represent the company’s ethos. The ideal candidate will be reliable and hardworking with great communication skills and will undertake a variety of activities.
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Human Resources
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full-time
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CSP (Company Service Provider)
Peeple HR is a boutique HR services company. We are guided by a commitment to foster a symbiotic relationship between employee well-being and company growth; we tailor our human resource solutions to ensure mutual prosperity.
We are looking for a competent
Human Resources Administrator to perform various administrative and clerical tasks to support the company’s HR Services and represent the company’s ethos. The ideal candidate will be reliable and hardworking with great communication skills and will undertake a variety of activities.
Duties will include:
- Registering employees with Jobsplus for any new addition, termination and/ or change in designation.
- Maintaining all employee data on the payroll systems and assisting in payroll calculations.
- Inputting of absences (vacation, sick leave, and any other absences) in payroll system.
- Archiving terminated employees by scanning relevant documents and filing electronically.
- Submitting FS4 and FS5 to the Commissioner for Revenue.
- Assisting in the yearly submission of FS7 and issuing of FS3s.
- Submitting or uploading vacancy adverts, screening cvs received and coordinating appointments for candidate interviews.
- Following up on interviews, maintaining the applicant database and issuing any ensuing job offers on behalf of clients.
- Keeping track of office supplies, placing orders, and maintaining stock.
- Assisting with administrative tasks, such as document preparation, drafting correspondence, and special projects.
- Compiling the relevant documents required for Single Permits.
- Submitting and keeping track of Single Permits applications.
Requirements & Skills
- One or two years of experience working within an HR department.
- Experience in payroll processing.
- Knowledge of H.R. tools and Maltese Employment Law.
- Computer Literacy namely MS Office and Indigo & Talexio Payroll.
- Strong communication, interpersonal and organisational skills.
- Attention to detail.
- A positive disposition.
Group Chief Operations Officer
Our client, a major player within the Healthcare and Catering Industries, is looking for an experienced and motivated Group Chief Operations Officer on a full-time basis.
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Chief Operations Officer
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full-time
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high-level
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Healthcare & Catering
The Group Chief Operating Officer (Group COO) will serve as a key member of the executive leadership team, reporting directly into the CEO. The Group COO will be responsible for leading and overseeing the operational functions of the group's various companies, ensuring alignment with strategic objectives and financial goals. He/she will drive operational excellence across the organisation and will play a key role in the continued successful development group.
Duties and Responsibilities
- Partner with executive leadership team to develop and execute strategic initiatives that drive business growth and competitive advantage;
- Provide strategic direction and leadership for the operational team, providing guidance, coaching, and support to foster a culture of high performance and accountability within the group of companies;
- Lead cross-functional teams to implement strategic projects and initiatives, ensuring alignment with organisational goals;
- Promote teamwork, collaboration, and knowledge sharing across all business units and companies;
- Delegate responsibilities and empower team members to drive results and achieve operational excellence;
- Develop and implement operations strategies that support the achievement of financial objectives and drive long-term growth;
- Ensure efficient and effective operational processes across all business units and companies, with a focus on optimising performance and productivity;
- Monitor and analyse financial performance metrics to identify opportunities for improvement and cost optimisation;
- Assess operational risks and develop strategies to mitigate potential threats to the organisation;
- Ensure compliance with regulatory requirements and quality standards;
- Build long-lasting relationships with stakeholders and customers;
- Review competitor plans and effect of products and services;
- Identify local business development opportunities;
- Develop individual business plans for business potential identified. Design plans to achieve all objectives and develop plans for new business;
- Provide coordination, development, completion and submission of tender documents;
- Undertake other duties as allocated by the Chief Executive Officer.
Criteria
Essential
- Bachelor’s degree in business administration, finance, management or a related field;
- Proven experience in operational leadership roles, with a track record of driving performance improvement and operational excellence;
- Strong financial acumen and understanding of financial principles, with experience in budgeting, forecasting and financial analysis;
- Excellent interpersonal, leadership and management skills, with the ability to inspire and motivate teams to achieve results;
- Excellent communication, influencing and presentation skills;
- Strategic thinker with the ability to translate vision into action and execute complex initiatives;
- Analytical and problem-solving skills;
- High level of credibility and sound commercial acumen;
- Strong ability to build personal rapport with a wide range of stakeholders at all levels;
- Superior strategic planning and organisational skills, with attention to detail;
- Demonstrated ability to thrive in a fast-paced, dynamic environment and lead change initiatives effectively;
- Flexible and willing to work outside standard business hours as required.
Desirable
- Experience in managing a large enterprise;
- Experience in catering, education and / or health and social care;
- Tertiary degree in business administration.
Our client, a major playor within the catering and healthcare industry, is looking for a Procurement Coordinator on a full-time basis.
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Procurement
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full-time
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mid-level
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Healthcare & Catering
The Procurement Coordinator is responsible for the sourcing and coordination of all products and service contracts of the company and any of its subsidiary companies. He/she is responsible for sourcing and assessing products, sourcing and assessing services and suppliers, and acting as a liaison in negotiations between the company and the various suppliers and contractors. The Procurement Coordinator is responsible for continuously reviewing the utilisation of products, identifying new suppliers, communicating with suppliers, tracking shipments as required, identifying cost savings and improvements to the current processes, and communicate all updates and changes. The ideal candidate is operationally minded and thrives in a fast-paced environment, and might need to travel overseas to identify new products or services.
Duties and Responsibilities
- Continuously identifying new products both from local and overseas suppliers to ensure the most cost-efficient organisation whilst observing and maintaining all quality requirements;
- Regularly meet up with local and international suppliers to ensure a positive business relationship;
- Negotiate pricing and sourcing details with suppliers;
- Assessing products, services and vendors whilst ensuring that the approved purchases and services meet the quality criteria and are cost-effective / cost-efficient;
- Work closely with operations and handle all delayed or irregular deliveries, quality issues, out of stock items situations, and any other situations which may affect business continuity;
- Conduct product and service quality appraisalsas required;
- Place orders for products and services if required;
- Negotiate new service contracts or renegotiate expiring contracts;
- Work with the managers, quality personnel, procurement personnel, store keepers and other cross-functional teams as required;
- Develop and implement recommendations for supply chain management optimisation.
Competencies
Essential
- Previous procurement experience for at least two years;
- Demonstrated success in a previous similar role;
- Excellent organisation and coordination skills, with high attention to detail;
- Strong relationship building skills with internal and external stakeholders;
- Solid interpersonal and communication skills, both verbal and written;
- Ability to work collaboratively and openly with cross-functional business partners, members of the Company’s Leadership Team, and domestic and international vendors;
- Strong analytical, decision-making, and negotiation skills;
- Ability to quickly identify products;
- Ability to multitask and manage multiple deadlines;
- Must demonstrate initiative and ownership of assigned responsibilities;
- Proficiency with Microsoft Excel and other software as required.
Desirable
- Bachelor’s degree in Business, Purchasing and/ or Supply Chain Management;
- Procurement experience within the hospital and catering industry;
- International procurement experience.
Compliance Assistant Administrator
Our client, a well-established firm offering corporate and individual financial services, is looking for a Compliance Assistant Administrator on a Full-Time basis.
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Finance / Accounting
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full-time
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Finance
DUTIES AND RESPONSIBILITIES
Assist with the Customer Due Diligence process of prospective customers by:
- Proactively assisting and supporting the Compliance Administrator to ensure documentation is received from the client before onboarding.
- Ensuring that full customer due diligence documentation is collected and filed in the physical and online files in line with the company’s record keeping practices.
- Creating the client profiles in the company’s screening platform.
- Communicating with clients regarding the collection of documentation
Assist in the ongoing review of the Customer Due Diligence of clients by:
- Proactively assisting and supporting the Compliance Administrator to ensure updated documentation is received on a timely basis.
- Reviewing documentation for completeness and suitability.
- Ensuring that all customer due diligence documentation is continuously kept up to date and that all physical and electronic files are maintained in line with the company’s record keeping practices.
- Communicating with clients regarding the collection of documentation.
- Updating client profiles in the Company’s screening platform
REQUIREMENTS, SKILLS AND EDUCATION
- Minimum of 1 year of relevant experience within a similar role. Previous experience with a corporate service provider/audit firm preferred.
- An understanding of AML/compliance principles.
- Well-developed planning and analytical skills.
- Detail oriented and organised.
- Strong time-management and multi-tasking skills.
- A positive, energetic can-do attitude.
- Team player with a collaborative approach.
- An effective communicator, both spoken and written.
- Able to work independently and take initiative.
- Adapt quickly to changing priorities.
SALARY AND BENEFITS
- Competitive salary based on academic qualifications and experience.
- Flexibility Policy.
- Casual Fridays.
- Performance bonus in December.
- Performance Appraisal in Dec/Jan.
- CPE hours plus Memberships paid.
- Continued Development Policy.
- Health insurance.
Our Client enjoys more than 30 years of expertise in the healthcare industry, known for excellence, innovation and advanced technology. They are seeking for a passionate individual to join their dynamic team that values collaboration, continuous learning and personal growth.
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Nursing
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full-time
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Healthcare
POSITION SUMMARY
In this nursing role, you will prepare the operating room for the patient, Anaesthetist and Surgical team. It is the duty of the Anaesthetic nurse to assist the surgical team by connecting equipment and circulating. It is essential to maintain a high standard of nursing care. The role should be carried out in professional manner and in accordance with the Hospital's protocols and consultants’ preferences. The role will also include Recovery Room Nurse duties. The recovery nurse is the primary patient advocate following surgery. This nurse monitors and cares for patients when they are still under the effects of anaesthesia.
KEY ROLE AND RESPONSIBILITIES
- The tasks of the Theatre Anaesthetic Nurse involve making sure all necessary equipment is available for surgical procedures prior to surgery and also to ensure the theatre and its areas are maintained to the required standard before, during and after surgery. It is imperative that a sterile environment is maintained at all times.
- Other responsibilities include ensuring adequate levels of stock are maintained within theatre and to complete all swab checks and instrument checks in accordance with the company policy.
- Enforcing World Health Organisation’s ‘Safe Surgical Checklist’.
- Providing a clear and concise pre/post operation handover from Ward/Recovery Nurse to ensure a smooth transition for the patient and also ensuring medical staff orders are correctly interpreted and carried out. Providing constant care to patients immediately following surgery.
- Connecting the patient to devices such as cardiac monitoring equipment, and to intravenous therapy for fluids and pain medication.
- Monitoring patients’ vital signs, such as Blood pressure, pulse, RR, temperature; administration of oxygen suctioning.
- Monitoring patients for bleeding, pain management to assess patients’ comfort level.
- Administration of intravenous, IM, subcutaneous, PCA and epidural therapy.
- Transferring verbal and written information about the patient to the ward nurse responsible for the patient.
- Maintaining and providing necessary documentation, as appropriate.
- Rapidly reacting to signs of negative physical changes, calling for assistance and beginning cardiopulmonary resuscitation, if necessary. Acting in a clear headed and knowledgeable way during an emergency.
ESSENTIAL CRITERIA
- Recognised degree in nursing
- Current licensure as a registered nurse with the Nurse and Midwifery Council of Malta
- Extensive knowledge of nursing care methods and procedures
- Knowledge of emergency care
- Ability to effectively communicate with patients, families and all medical and hospital staff
- A team player with effective communication and interpersonal skills
- Be responsible and compassionate
- Possess excellent communication skills
- Good time management
- Excellent organisation skills
- Professional and friendly attitude.
Our client is a well-established and growing CSP firm with a vision to lead the industry by embracing change as an opportunity.
They are currently looking for talent and seek to recruit an Audit Manager to join their dynamic team. The Audit Manager will be leading a team of six and will be reporting to the Head of Client Accounting.
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Finance / Accounting
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full-time
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mid-level
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CSP (Company Service Provider)
DUTIES & RESPONSIBILITIES
- Demonstrate the ability to effectively lead, manage andmotivate the Company's audit team in line with its vision and values.
- Oversee all aspects of the audit work, ensuring high levels of quality, efficiency and client satisfaction.
- Monitor team performance against KPIs and be heavily involved in target setting.
- Identify, re-assess and improve structure, systems and processes.
- Manage team workflows, workloads and deadlines.
- Demonstrate expertise in primary accounting frameworks and in methodology to perform an assurance engagement in compliance with Internationals Standards of Accounting (ISAs).
- Manage the audit process with appropriate consideration of audit risk issues and accounting technical matters
- Assist other team members as their primary point of contact and review their work where appropriate
- Identify opportunities for growth.
REQUIREMENTS AND SKILLS
- Fully qualified with a minimum of five years of experience in an audit-related role.
- Expertise in primary accounting and auditing frameworks, mainly IFRS, GAPSME and ISAs.
- Good command of local tax and VAT regulations.
- Significant experience in leading, planning and reporting on audits.
- Must be highly organised, meticulous and analytical.
- Demonstrates an application and solution-based approach to problem solving.
- Possesses strong verbal and written communication skills.
- Is fluent in spoken and written English
- Is able to work with minimum supervision and in a team environment.
Audit and Assurance Seniors
€25,000 - €35,000
This is a role for ambitious professionals with at least 2 years proven experience in a similar position. Ideally candidates shall be in possession of a professional qualification or in the final stages of their studies. The following are the responsibilities and duties for this role and also the required skills set.
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Finance / Accounting
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full-time
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mid-level
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CSP (Company Service Provider)
MAIN DUTIES AND RESPONSIBILITIES
• Take a lead role in dealing with all aspects of planning, conducting and finalisation of statutory audits together with the Audit Partners;
• Build and maintain effective working relationships with client personnel and meet client and firm deadlines;
• Report and present findings to the business, making recommendations for solutions and improvements to policies/procedures;
• Assurance, preparation, and review of financial statements following GAPSME and IFRS;
• Other assurance and audit commitments can be passed to your responsibility.
PERSONAL SKILLS
• Good working knowledge of GASPME, IFRS, and International Auditing Standards;
• Ability to identify, report and handle sensitive issues;
• Capable of working within a team, manage multiple engagements and work to demanding deadlines;
• Smart, highly motivated, well presented individual with an eye for details;
• Excellent organisational and communication skills and ability to multitask;
• Fluency in the English language (both written and spoken);
• Ability to work and perform under pressure.
Junior / Semi-Senior Auditor
Our client, a well-established firm offering corporate and individual financial services, is looking for a Junior/Semi-Senior Auditor on a Full-Time basis.
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Finance / Accounting
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full-time
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Finance
DUTIES AND RESPONSIBILITIES
- Performing financial audits of local and international clients in accordance with International Standards on Auditing, in order to obtain the required evidence to issue an appropriate audit opinion.
- Audit planning for audit engagements and conducting audit tests.
- Preparing financial statements.
- Hands on interaction with clients and managing the field audit approach together with the Reviewer/Director.
REQUIREMENTS, SKILLS AND EDUCATION
- Must have at least 1–2-years’ experience in audit.
- In initial stages or with intention to commence ACCA qualification (or equivalent)
- Knowledge of CaseWare will be considered an asset.
- Be a good team player with effective interpersonal and communication skills.
- Willingness to learn, proactive, flexible and committed.
- Proficient in English both written and spoken (knowledge of Maltese and Italian will be considered an asset).
- Knowledge of Microsoft Office is essential.
SALARY AND BENEFITS
- Competitive salary based on academic qualifications and experience.
- Flexibility Policy.
- Casual Fridays.
- Performance bonus in December.
- Performance Appraisal in Dec/Jan.
- CPE hours plus Memberships paid.
- ACCA Support Policy.
- Health Insurance.