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Procurement Coordinator

The Procurement Coordinator is responsible for the sourcing and coordination of all products and service contracts of the company and any of its subsidiary companies.  He/she is responsible for sourcing and assessing products, sourcing and assessing services and suppliers, and acting as a liaison in negotiations between the company and the various suppliers and contractors.  The Procurement Coordinator is responsible for continuously reviewing the utilisation of products, identifying new suppliers, communicating with suppliers, tracking shipments as required, identifying cost savings and improvements to the current processes, and communicate all updates and changes. The ideal candidate is operationally minded and thrives in a fast-paced environment, and might need to travel overseas to identify new products or services.

Duties and Responsibilities

  • Continuously identifying new products both from local and overseas suppliers to ensure the most cost-efficient organisation whilst observing and maintaining all quality requirements;
  • Regularly meet up with local and international suppliers to ensure a positive business relationship;
  • Negotiate pricing and sourcing details with suppliers;
  • Assessing products, services and vendors whilst ensuring that the approved purchases and services meet the quality criteria and are cost-effective / cost-efficient;
  • Work closely with operations and handle all delayed or irregular deliveries, quality issues, out of stock items situations, and any other situations which may affect business continuity;
  • Conduct product and service quality appraisalsas required;
  • Place orders for products and services if required;
  • Negotiate new service contracts or renegotiate expiring contracts;
  • Work with the managers, quality personnel, procurement personnel, store keepers and other cross-functional teams as required;
  • Develop and implement recommendations for supply chain management optimisation.

 

Competencies
Essential

  • Previous procurement experience for at least two years;
  • Demonstrated success in a previous similar role;
  • Excellent organisation and coordination skills, with high attention to detail;
  • Strong relationship building skills with internal and external stakeholders;
  • Solid interpersonal and communication skills, both verbal and written;
  • Ability to work collaboratively and openly with cross-functional business partners, members of the Company’s Leadership Team, and domestic and international vendors;
  • Strong analytical, decision-making, and negotiation skills;
  • Ability to quickly identify products;
  • Ability to multitask and manage multiple deadlines;
  • Must demonstrate initiative and ownership of assigned responsibilities;
  • Proficiency with Microsoft Excel and other software as required.

Desirable

  • Bachelor’s degree in Business, Purchasing and/ or Supply Chain Management;
  • Procurement experience within the hospital and catering industry;
  • International procurement experience.